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What is Digital Accounting? – Evolution, Benefits and Reasons

Digital Accounting
Read Time: 6 min

Digital accounting is a way of managing financial information without using paper. Instead, everything is done electronically. This means that all transactions, records, and other financial information are stored and managed using computers and other digital devices. With digital accounting, there’s no need to worry about paper records getting lost or damaged, and it’s much easier to keep track of everything in one place.

Table of Contents

  • What is Digital Accounting?
  • How does Digital Accounting work?
  • Manual Accounting vs Digital Accounting
  • Evolution of Digital Accounting
  • Benefits of Digital Accounting
  • Reasons to do Digital Accounting
  • Why Every Company Needs Digital Accounting
  • How To Get Started With Digital Accounting?
  • Best Digital Accounting Software
  • How Profitjets Helps Businesses with Digital Accounting Services

 

What is Digital Accounting?

Imagine managing your finances without mountains of paperwork or endless calculations.  Digital accounting makes this a reality!  It utilizes software and online tools to automate tasks, store financial data electronically, and generate reports with a few clicks.

Think of it this way: instead of relying on pen-and-paper ledgers, digital accounting software acts as your virtual financial recordkeeper. It streamlines processes like recording transactions, categorizing expenses, and generating reports, saving you time and frustration.

How does Digital Accounting work?

Digital accounting software is user-friendly and accessible from anywhere with an internet connection. Here’s a glimpse into its workings:

  • Transaction Entry: Simply enter your income and expenses into the software. Many programs link directly to your bank accounts, automatically importing transactions for easy reconciliation.
  • Categorization and Automation: The software helps you categorize transactions (income vs. expenses, rent, utilities, etc.) You can even set up rules for automatic categorization, further streamlining data entry.
  • Reporting and Analysis: With a few clicks, generate insightful reports on your income, expenses, cash flow, and overall financial health. These reports help you identify trends, make informed financial decisions, and plan for the future.

Digital accounting offers a secure and efficient way to manage your finances, whether you’re a small business owner, freelancer, or individual managing personal finances.

Manual Accounting vs Digital Accounting

Gone are the days of manual calculations and paper trails. While manual accounting might have sufficed for simpler times, digital accounting offers a multitude of advantages:

  • Efficiency and Accuracy: Digital software automates tedious tasks and reduces the risk of errors in calculations and data entry. This frees up valuable time and ensures the accuracy of your financial records.
  • Accessibility and Mobility: Access your financial data anytime, anywhere, with an internet connection. This allows for real-time monitoring of your finances and on-the-go management.
  • Data Security and Backup: Digital accounting software offers robust security features to protect your financial data. Additionally, automatic backups ensure your information is never lost.
  • Improved Insights and Reporting: Easily generate insightful reports and track financial trends. This empowers you to make data-driven decisions and plan for future growth.

Digital accounting simplifies financial management and offers significant advantages over traditional manual methods. Consider exploring the many user-friendly and affordable digital accounting solutions available to streamline your finances and gain valuable insights into your financial health.

Transition of Digital Accounting

Digital accounting has evolved since the 1950s, when computers were first introduced to the accounting industry. 

Computers revolutionized the accounting industry by automating manual processes and shortening the time required to complete accounting tasks. Accounting software was introduced in the 1980s, which further streamlined the accounting process by allowing accountants to perform tasks such as bookkeeping, payroll, and tax preparation more efficiently.

With the introduction of cloud computing in the 2000s, accountants could access accounting software and data from any location, making collaborating with clients and colleagues easier. Today, digital accounting is an essential part of the accounting industry, with many accountants managing their clients’ finances using cloud-based accounting software. 

Benefits of Digital Accounting

Benefits of Digital Accounting

The evolution of digital accounting has resulted in several advantages for the accounting industry. Thanks to digital technologies, accounting tasks are now faster, more efficient, and more accurate. It has also made it easier for accountants to collaborate with clients and colleagues no matter where they are. 

Here are some benefits of Digital Accounting: 

    • Digital accounting eases a lot of manual work in the entire process of financial operation. There is no need to do manual data entry and report every financial entry every time and every day. Later, it lets the accountant go through a more process-oriented platform and helps them to save more time.

      As digital accounting is computerized, it becomes a hassle-free job that yields accuracy. Therefore, it will let you and your accounts department focus on more critical issues. It speeds up the entire process and helps increase your organization’s overall productivity.

      We all know that electronic solutions are more reliable than traditional solutions as there is no manual interference, so there is less chance of human error. Traditional accounting methods are outdated as people are prone to make mistakes, whereas digital systems will provide reliable data with much more accuracy.

      Scalability is another important factor of digital accounting. Manual accounting is acceptable for small businesses, but when your business grows, you must change your accounting system and scale it up per the requirements. So, a digital accounting system can assist in such a case.

      Cyberattacks are becoming widespread, so the safety of your valuable data should be the priority and an integral part of each business. Digital accounting solutions provide a higher level of security for all your sensitive data.

      They offer encryption and access restrictions to usual backups and cloud storage, eliminating the risk of data loss. With such a multi-level solution, an organization’s data stays well-protected and is always available even in a system failure or data breach.

      Digital accounting systems utilizing cloud-based accounting software have the advantage of being accessible from any mobile device and from anywhere across the globe. This offers a much more streamlined way of working and is particularly convenient in case of severe issues like a system failure. Users can log in from a different device and continue their work.

      A digital accounting solution provides all sorts of meaningful insights and analytics, which makes it much easier to create financial reports and is also used to spot trends. This data is mainly provided in real-time, making it easier for accountants to make informed business decisions even faster.

      Integrating a digital accounting program with other business tools is very easy and effective as they can update themselves in real time by auto-syncing the data. This significantly eliminates the chances of manual work and ensures that each data is constantly updated throughout all platforms.

      Digital Accounting

      Reasons to do Digital Accounting 

      In an ever changing digital world staying up-to-date is very important, especially as a business owner or an entrepreneur. Your business needs to be robust and what better way to do that than to go digital with your business.  

      Here are a few reasons why you should go digital with your accounting:

      1. More efficient financial close processes by over 50%
      2. Real-time visibility into cash flow and financial KPIs 
      3. Bank-level security protecting sensitive data in the cloud
      4. Universal mobile access to reporting dashboards 
      5. Integrated workflows aligning commerce and billing data
      6. Advanced analytics for data-driven forecasting and growth planning

      With continuous technology improvements through regular software updates, new capabilities also quickly emerge such as:

      The combined benefits strongly outweigh the short-term challenges typical of any digital transformation initiative. Establishing future-proofed accounting today saves substantial time and money over the long-term.

      Why Every Company Needs Digital Accounting 

      Beyond benchmark efficiency gains, digital accounting allows modern businesses to effectively compete globally, enable remote teams, achieve omnichannel commerce integration, and unlock advanced analytics for long term growth planning.

      How To Get Started With Digital Accounting?

      The step-by-step pathway toward modernized accounting includes assessing status quo pain points, exploring automation features aligned to needs, executing platform and app integrations, and enabling artificial intelligence tools.

      Best Digital Accounting Softwares 

      When evaluating providers to help implement and manage modern, automated accounting, top solutions include:

      Intuit QuickBooks Online

      An industry leader used by over 5 million businesses globally, QuickBooks Online provides core accounting tools alongside advancements like AI-powered insights.

      Xero

      With over 300 connected apps, Xero delivers real-time visibility powered by analytics and machine learning to transform accounting into key advisory services.  

      Sage Intacct

      Purpose built for midsize to large enterprises, Sage Intacct drives more collaborative financial operations through flexibility, speed and insights.

      While individual feature sets may differ across providers, modern accounting above all thrives on cohesive, integrated workflows fueled by automation and platform agility to scale in today’s increasingly competitive environment for every company from startup to blue chip behemoth.

      Digital Accounting

      How Profitjets Helps Businesses with Digital Accounting Services

      Profitjets understands that digital accounting is more than just software. Our team of experienced accountants provides ongoing support and guidance to ensure your financial processes are optimized:

      • Dedicated Bookkeeper or Accountant: Profitjets assigns a dedicated professional to manage your books, ensuring personalized attention and a deep understanding of your unique business needs.
      • Compliance Expertise: Rest assured that your finances are compliant with relevant regulations. Profitjets stays updated on the latest tax laws and accounting standards, ensuring your books are accurate and audit-ready.
      • Strategic Financial Insights: Profitjets goes beyond basic bookkeeping. Their team provides valuable insights and recommendations to help you make informed financial decisions and achieve your business goals.

      By partnering with Profitjets, you gain a reliable and experienced partner in digital accounting. The commitment to technology, expert support, and scalable solutions empowers businesses to focus on core operations while ensuring their organization’s financial health and growth.