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What is Digital Accounting? – Evolution, Benefits and Reasons

Digital Accounting
Read Time: 5 min

Digital accounting involves electronically creating, transforming, managing, and storing financial information. Digital accounting is a substitute for accounting done by paper. All transactions, financial information, and records will be electronic, eliminating the need for paper.

Table of Contents

Evolution of Digital Accounting

Digital accounting has evolved since the 1950s, when computers were first introduced to the accounting industry. 

Computers revolutionized the accounting industry by automating manual processes and shortening the time required to complete accounting tasks. Accounting software was introduced in the 1980s, which further streamlined the accounting process by allowing accountants to perform tasks such as bookkeeping, payroll, and tax preparation more efficiently.

With the introduction of cloud computing in the 2000s, accountants could access accounting software and data from any location, making collaborating with clients and colleagues easier. Today, digital accounting is an essential part of the accounting industry, with many accountants managing their clients’ finances using cloud-based accounting software. 

What are the Benefits of Digital Accounting

Benefits of Digital Accounting

The evolution of digital accounting has resulted in several advantages for the accounting industry. Thanks to digital technologies, accounting tasks are now faster, more efficient, and more accurate. It has also made it easier for accountants to collaborate with clients and colleagues no matter where they are. 

Here are some benefits of Digital Accounting: 

  • Time-Saving

Digital accounting eases a lot of manual work in the entire process of financial operation. There is no need to do manual data entry and report every financial entry every time and every day. Later, it lets the accountant go through a more process-oriented platform and helps them to save more time.

  • Increase Productivity

As digital accounting is computerized, it becomes a hassle-free job that yields accuracy. Therefore, it will let you and your accounts department focus on more critical issues. It speeds up the entire process and helps increase your organization’s overall productivity.

  • Better Accuracy Of Data

We all know that electronic solutions are more reliable than traditional solutions as there is no manual interference, so there is less chance of human error. Traditional accounting methods are outdated as people are prone to make mistakes, whereas digital systems will provide reliable data with much more accuracy.

  • Scalability

Scalability is another important factor of digital accounting. Manual accounting is acceptable for small businesses, but when your business grows, you must change your accounting system and scale it up per the requirements. So, a digital accounting system can assist in such a case.

  • Enhanced security

Cyberattacks are becoming widespread, so the safety of your valuable data should be the priority and an integral part of each business. Digital accounting solutions provide a higher level of security for all your sensitive data.

They offer encryption and access restrictions to usual backups and cloud storage, eliminating the risk of data loss. With such a multi-level solution, an organization’s data stays well-protected and is always available even in a system failure or data breach.

  • Remote access

Digital accounting systems utilizing cloud-based accounting software have the advantage of being accessible from any mobile device and from anywhere across the globe. This offers a much more streamlined way of working and is particularly convenient in case of severe issues like a system failure. Users can log in from a different device and continue their work.

  • Analytics and real-time advice

A digital accounting solution provides all sorts of meaningful insights and analytics, which makes it much easier to create financial reports and is also used to spot trends. This data is mainly provided in real-time, making it easier for accountants to make informed business decisions even faster.

  • Syncing & Integrations

Integrating a digital accounting program with other business tools is very easy and effective as they can update themselves in real time by auto-syncing the data. This significantly eliminates the chances of manual work and ensures that each data is constantly updated throughout all platforms.

Digital Accounting

Reasons to do Digital Accounting 

In an ever changing digital world staying up-to-date is very important, especially as a business owner or an entrepreneur. Your business needs to be robust and what better way to do that than to go digital with your business.  

Here are a few reasons why you should go digital with your accounting:

  1. More efficient financial close processes by over 50%
  2. Real-time visibility into cash flow and financial KPIs 
  3. Bank-level security protecting sensitive data in the cloud
  4. Universal mobile access to reporting dashboards 
  5. Integrated workflows aligning commerce and billing data
  6. Advanced analytics for data-driven forecasting and growth planning

With continuous technology improvements through regular software updates, new capabilities also quickly emerge such as:

  • Predictive modeling
  • Natural language interaction 
  • Process mining finding unseen bottlenecks
  • Exceptions-based reporting  

The combined benefits strongly outweigh the short-term challenges typical of any digital transformation initiative. Establishing future-proofed accounting today saves substantial time and money over the long-term.

Why Every Company Needs Digital Accounting 

Beyond benchmark efficiency gains, digital accounting allows modern businesses to effectively compete globally, enable remote teams, achieve omnichannel commerce integration, and unlock advanced analytics for long term growth planning.

  • Keep pace: Manual methods lag in digital-first environment
  • Go global: Enable collaboration despite geographic barriers
  • Unified data: Break down channel and system silos
  • Smart forecasting: More predictive planning with

How To Get Started With Digital Accounting?

The step-by-step pathway toward modernized accounting includes assessing status quo pain points, exploring automation features aligned to needs, executing platform and app integrations, and enabling artificial intelligence tools.

  • Document issues: What’s broken across existing workflows
  • Platform options: Research software with desired capabilities
  • API ecosystem: Connect bank accounts and other platforms
  • Advanced analytics: Embed machine learning models

Best Digital Accounting Softwares 

When evaluating providers to help implement and manage modern, automated accounting, top solutions include:

Intuit QuickBooks Online

An industry leader used by over 5 million businesses globally, QuickBooks Online provides core accounting tools alongside advancements like AI-powered insights.

Xero

With over 300 connected apps, Xero delivers real-time visibility powered by analytics and machine learning to transform accounting into key advisory services.  

Sage Intacct

Purpose built for midsize to large enterprises, Sage Intacct drives more collaborative financial operations through flexibility, speed and insights.

While individual feature sets may differ across providers, modern accounting above all thrives on cohesive, integrated workflows fueled by automation and platform agility to scale in today’s increasingly competitive environment for every company from startup to blue chip behemoth.

Digital Accounting