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How much does Bookkeeping cost for Small Businesses? Tips to Evaluate

Bookkeeping Cost
Read Time: 4 min

Running a small business is a thrilling roller coaster – a rush of new ventures, exciting possibilities, and the ever-present need for clarity amidst the chaos. One crucial yet often perplexing concern arises when managing your finances: Bookkeeping costs.

Table of Contents 

Why is Bookkeeping Important for Small Businesses?

While the allure of diving into new projects and chasing ambitious goals may be tempting, ignoring your financial records is akin to flying blindfolded. Accurate and timely bookkeeping is the bedrock of any successful business, providing essential insights for informed decision-making, maximizing profitability, and ensuring compliance with regulations. A bookkeeper’s day-to-day bookkeeping tasks are explained next. 

What does a Full-time Bookkeeper do?

A dedicated full-time bookkeeper is your financial navigator, meticulously recording every transaction, managing accounts payable and receivable, processing payroll, generating reports, and keeping you compliant with tax laws. They are the meticulous stewards of your financial health, ensuring accuracy and efficiency in every aspect of your money matters.

Why should you Outsource Bookkeeping?

However, Hiring a full-time bookkeeper can be expensive for small businesses, especially during the crucial growth phase. This is where outsourcing bookkeeping emerges as a knight in shining armor. By partnering alongside a reliable bookkeeping service provider, you gain access to experienced professionals for a fraction of the cost, freeing up your valuable time and resources to focus on what you do best – running your business.

How much is a Bookkeeping Cost? – By Region

Understanding that bookkeeping costs can vary depending on location is a good start, but let’s dive deeper into the regional differences to equip you with more specific information. Here’s a breakdown of average monthly costs for outsourced bookkeeping services across key regions:

North America:

  • Urban areas: In bustling metropolises like New York, Chicago, or San Francisco, expect to pay between $500-$2,000 monthly for essential bookkeeping services. Specialized tasks like payroll or tax preparation can push the cost even higher.
  • Suburban areas: The average cost is slightly lower in suburban zones near major cities, ranging from $400 to $1,500 monthly.
  • Rural areas: Smaller towns and rural communities within North America offer the most budget-friendly options, with average monthly costs between $300-$1,000.


  • Western Europe: Countries like Germany, France, and the UK see average monthly costs for basic bookkeeping services falling within the range of €400-€1,500€. Cities like London and Paris naturally command higher fees.
  • Eastern Europe: In countries like Poland, Hungary, and the Czech Republic, costs are generally lower, averaging between €250-€800 per month.
  • Nordic Europe: Denmark, Sweden, and Finland have higher living costs, translating to bookkeeping fees ranging from €500-€1,200 per month on average.


  • Developed economies: Major hubs like Singapore, Hong Kong, and Australia have average monthly costs between $500-$1,000 for basic bookkeeping services. Additional complexities can push the cost up to $1,500.
  • Emerging economies: Countries like India, Vietnam, and Indonesia offer more affordable options, with average monthly costs ranging from $200-$600.

Remember: These are only averages, and the actual cost can vary considerably within each region depending on factors like industry, individual service provider, and the complexity of your business needs.

Additional Tips:

  • Consider online bookkeeping firms, which may offer competitive rates compared to local providers.
  • Look for packages or bundled services that cater to your specific needs.
  • Feel free to negotiate with potential providers based on your business size and volume of transactions.

By understanding the regional nuances and factoring in relevant details about your business, you can make informed decisions when comparing bookkeeping costs and finding the perfect service provider that fits your budget and needs.

Bonus: When researching providers, consider certifications and experience related to your industry. For example, if your business operates in e-commerce, finding a bookkeeper familiar with online marketplaces and inventory management can be invaluable.

Bookkeeping Cost

Factors that impact on Bookkeeping Cost

Beyond location and business size, several other factors can influence the cost of your bookkeeping services:

  • Experience and qualifications: Seasoned professionals and certified bookkeepers will naturally command higher rates than entry-level bookkeepers.
  • Technology and software: Using robust accounting software and automation tools can increase efficiency and potentially lower costs.
  • Frequency of service: Do you need daily, weekly, or monthly bookkeeping services? The more frequent the need, the higher the cost.

Types of Costing in Bookkeeping Services

Bookkeeping service providers typically offer different pricing models:

  • Hourly rate: Perfect for businesses with limited needs or sporadic transactions.
  • Monthly retainer: Ideal for predictable monthly workloads, offering a set fee for ongoing services.
  • Project-based pricing: Suitable for specific tasks like tax preparation or year-end accounting.

Tips to Evaluate the Bookkeeping Services

Navigating the sea of bookkeeping providers can be overwhelming. To ensure you get the best value for your money, consider these tips:

  • Get quotes from multiple providers: Compare services, pricing structures, and qualifications before deciding.
  • Ask about their experience with your industry: A provider familiar with your business type can offer valuable insights and expertise.
  • Check references and online reviews: Ask for client testimonials and research the provider’s reputation.
  • Understand their communication style: Ensure you choose a provider who communicates clearly and regularly.
  • Get everything in writing: Clearly define the scope of services, pricing structure, and expectations in a written agreement.

Why Profitjets for your Bookkeeping Services

At Profitjets, we understand the unique challenges faced by small businesses. We offer customized bookkeeping solutions tailored to your specific needs and budget, ensuring your financial affairs are in capable hands. Our experienced and certified bookkeepers utilize cutting-edge technology and transparent communication to provide accurate, efficient, cost-effective services.

Make sure to make sure bookkeeping costs are clear on your entrepreneurial journey. Partner with Profitjets and focus on driving your business towards success, knowing your finances are meticulously managed and on track.

Book a free consultation today and discover how Profitjets can be your trusted financial partner for growth.

Bookkeeping Cost