Bookkeeping Services built for Transportation Companies
Transportation businesses need bookkeeping that tracks fleet costs and route profitability at the vehicle and route level, not blended into one fleet-wide number.
Profitjets provides bookkeeping services built for transportation businesses, separating maintenance costs per vehicle and keeping records DOT-ready year-round.
Our transportation industry accounting services reveal which routes are actually profitable, helping companies cut the ones quietly draining margin. We keep transportation bookkeeping audit-ready, so a DOT compliance review never derails your week.
+ many more
tracked per vehicle
fuel & upkeep clean
Everything Your Transportation Business Needs
From daily bookkeeping and bank reconciliations to accounts payable, payroll, financial reporting, and month-end close, we manage your finances with accuracy, giving you the insights needed to make confident business decisions.
Fleet & vehicle costs
Fuel, maintenance, and fixed costs tracked per vehicle and route.
Route & contract profitability
Profit tracked by route, contract, and client, not just overall.
Driver payroll
Driver pay, overtime, and reimbursables run and reconciled cleanly.
Fuel & maintenance
Fuel and repair costs matched to the vehicles they belong to.
Depreciation & assets
Vehicles depreciated with a clean fixed-asset schedule.
Receivables & billing
Client billing and receivables reconciled every month.
Expert Transportation Tax Services for Greater Tax Savings
We help transportation companies stay compliant with industry-specific tax requirements by managing fuel tax records, equipment depreciation, deductible operating expenses, and tax filings that reduce risk and maximize eligible savings.
Transportation Bookkeeping you can actually rely on
Our team understand the industry's reporting requirements, deliver timely financial insights, and provide proactive support that helps you control costs, improve profitability, and scale.
Before Profitjets
- No view of profit by route or contract
- Fuel and maintenance lumped into one expense line
- Driver payroll run separately from the books
- Deductions missed because assets are not tracked
With Profitjets
- Profit tracked per route, vehicle, and contract
- Fuel and repairs matched to each vehicle
- Driver payroll integrated and reconciled monthly
- Clean asset schedules that capture every deduction
What Transportation Businesses Say
Route Profitability We Could Finally Compare
“We knew our overall margin but had no visibility into which routes were actually worth running versus which were quietly losing money. Profitjets bookkeeping services built route-level tracking, and we cut two routes that had been draining our margin for years. Our overall profitability improved within the first quarter of making that change.”
Fleet Maintenance Costs Finally Tied to Actual Vehicles
“Maintenance costs were all lumped into one expense line instead of tracked per vehicle, so we had no idea which trucks were actually costing us the most. Profitjets accounting services separated it out, and it changed our fleet replacement decisions. We're retiring our highest-cost vehicles ahead of schedule as a result.”
DOT-Ready Records Without the Scramble Before an Audit
“Every time a DOT compliance review came up, we spent days pulling together records that should have already been organized. Profitjets bookkeeping services keep our books DOT-ready year-round, so an audit request doesn't derail our week anymore. Our last review was the smoothest one we've had in years.”
Bookkeeping Services for Every Transportation Business
Passenger Transportation
Manage route revenue, driver payroll, fuel costs, fleet expenses, and operating costs with bookkeeping services designed for passenger transportation businesses.
Delivery & Courier Services
Track vehicle expenses, fuel costs, contract revenue, driver payroll, and delivery margins with accurate bookkeeping and financial reporting.
Non-Emergency Medical Transportation (NEMT)
Simplify NEMT billing, insurance reimbursements, driver payroll, fleet expenses, and financial reporting with specialized bookkeeping services.
Fleet Management Companies
Monitor fleet expenses, vehicle maintenance, fuel costs, multi-route profitability, and fleet performance with bookkeeping tailored to fleet management businesses.
Questions, answered
We organize fuel, repairs, maintenance, insurance, tolls, and other vehicle costs by truck or fleet, so nothing gets lost across multiple vehicles. This gives you a clear view of operating costs per truck and helps you understand true cost-per-mile profitability.
Yes. We organize revenue and expenses by truck, route, customer, or load, making it easy to identify your most profitable routes and control rising operating costs. This level of detail shows you exactly where margin is being made or lost.
We record driver payroll, owner-operator settlements, contractor payments, and reimbursements accurately, whether pay is per-mile, percentage-based, or salaried. Your books stay organized and ready for year-end 1099 and tax reporting.
Yes. We maintain financial records across terminals and operating locations while providing consolidated reporting for your entire fleet. That means one clear financial picture, no matter how many locations you run.
We keep your books current all year, track deductible business expenses, and maintain IFTA-ready mileage and fuel records that simplify quarterly filing. That means less last-minute scrambling and fewer surprises at tax time.
Keep Every Route Profitable and Every Book Clean
Book a free consultation and we'll map out exactly how we'd handle your transportation bookkeeping and tax.