Bookkeeping Services for Trucking Companies
Trucking companies carry compliance requirements most bookkeeping doesn't handle, IFTA fuel tax calculations, per-mile costing, and owner-operator settlements that all need to reconcile exactly.
Profitjets provides tax services that automate fuel tax tracking across every state you operate in, and bookkeeping services that reconcile owner-operator settlements accurately every week, covering mileage, fuel, and per diem.
Our trucking business accounting services build per-mile costing models, so you know which lanes are actually profitable once real costs are factored in, not just revenue per mile. Whether you run a small fleet or manage multiple owner-operators, our trucking bookkeeping keeps filing, settlements, and records accurate and audit-proof year-round.
+ many more
tracked per truck
fuel tax reconciled
Bookkeeping That Tracks Freight, Fuel & Fleet Costs
Load settlements, fuel costs, IFTA tracking, driver payroll, and monthly reconciliations tracked accurately, so your fleet's finances stay organized while you focus on the road.
IFTA fuel tax tracking
Fuel purchases and miles by state tracked and reconciled for IFTA filing.
Cost per mile
Fuel, maintenance, and fixed costs tracked to a true cost per mile.
Owner-operator settlements
Settlements, deductions, and advances reconciled accurately.
Per diem & driver expenses
Driver per diem and reimbursables tracked for clean deductions.
Factoring & receivables
Factored invoices and receivables reconciled against deposits.
Equipment & depreciation
Trucks and trailers depreciated with a clean fixed-asset schedule.
IFTA & Tax Compliance for Trucking Companies
Trucking companies deal with per-mile fuel tax reporting and multi-state operations most bookkeepers aren't built for. We keep your books tax-ready, track deductible expenses, and manage IFTA filings so you stay compliant across every state you run in.
Why Trucking Companies Choose Profitjets
Profitability in trucking lives at the per-mile level, not just the monthly P&L. We track cost and revenue by load and by truck, so you always know which routes are actually making money.
Before Profitjets
- No idea what each truck or load actually costs
- IFTA filing rebuilt from fuel receipts every quarter
- Owner-operator settlements reconciled by hand
- Per diem and deductions missed at tax time
With Profitjets
- True cost per mile and per load tracked monthly
- IFTA fuel tax reconciled and ready to file
- Settlements and deductions reconciled automatically
- Every legitimate deduction captured for tax season
What Trucking Businesses Say
IFTA Fuel Tax Finally Calculated Without the Headache
“Every quarter, calculating our IFTA fuel tax liability across multiple states took one of our office staff nearly a full day. Profitjets tax services automated the tracking, and that same calculation now takes minutes. That person now handles dispatch instead of buried in spreadsheets every quarter.”
Owner-Operator Settlements Finally Reconciled Correctly
“Settling up with our owner-operators every week involved manually cross-checking mileage, fuel, and per diem, and errors crept in constantly. Profitjets bookkeeping services built a system that reconciles all of it automatically, and the errors stopped. Our owner-operators trust their settlement statements now in a way they didn't before.”
Per-Mile Costing That Finally Showed Real Profitability
“We knew our revenue per mile but had no clear picture of our actual cost per mile once fuel, maintenance, and driver pay were factored in. Profitjets accounting services built that costing model, and it changed which lanes we prioritize. We've shifted more of our fleet toward the routes that actually make us money.”
Bookkeeping Built for Owner-Operators and Fleets
Single truck or a growing fleet, our bookkeeping scales with your trucks, your drivers, and your routes.
Owner-Operators
Load revenue, fuel costs, maintenance, and per-mile profitability, tracked so you know your real margin on every run.
Small to Mid-Size Fleets
Driver payroll, fuel tax reporting, load settlements, and equipment costs, reconciled accurately as your truck count grows.
Freight Brokers
Carrier payments, broker commissions, client invoicing, and factoring reconciliation, tracked with the precision brokered freight requires.
Trucking Companies with Multiple Terminals
Payroll, fuel spend, load revenue, and terminal-level costs, organized in one system built for carriers running operations across multiple locations.
Questions, answered
Yes. We track fuel purchases and mileage by state, so your IFTA filings are accurate every quarter. Our bookkeeping keeps fuel tax records organized across every state your trucks run in, not just your home base. That means fewer errors at filing time.
Yes. We organize revenue and costs by truck, driver, or load, so you can see exactly which runs are profitable. This load-level and truck-level reporting shows you where margins are actually being made or lost, and drives better dispatch and route decisions.
Yes. We handle driver pay, owner-operator settlements, and per-mile or percentage-based pay structures accurately. Whether W-2 employees or owner-operators on settlement pay, we keep each pay structure tracked correctly, so 1099 reporting is ready without last-minute cleanup.
Yes. We reconcile fuel purchases, maintenance costs, and equipment expenses against what's actually being spent. This keeps your cost-per-mile numbers accurate, so fuel and maintenance spend never quietly eat into your margins unnoticed.
Yes. Our bookkeeping scales as you add trucks, drivers, and terminals, without your reporting falling behind. Whether growing from 5 trucks to 50 or adding a new terminal location, your books stay organized through the growth, so you can scale without losing visibility into fleet-wide profitability.
Keep Every Mile Profitable and Every Filing Ready
Book a free consultation and we'll map out exactly how we'd handle your trucking bookkeeping, IFTA, and tax.