The Profitjets Blog
Finance Writing for People Running the Business
Practical articles on bookkeeping, accounting, tax, payroll and financial strategy, written for founders and operators rather than for other accountants.
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What is Bookkeeping: A Step-by-Step Guide
What bookkeeping covers, how it differs from accounting, and the five-step process behind a clean set of books.
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Mastering Accounting Journal Entries: A Comprehensive Guide
Simple, compound, adjusting and closing entries, with the rules and examples.
Net Income: Understanding the Formula and Its Role in Accounting
The formula, why it is not cash, and where it goes next.
Opening a US LLC for Non-US Residents: What You Need to Know
Can a Non-US Resident Own a US LLC, How a Non-US Resident Owned LLC Is Taxed, and The Non-Negotiable: Form 5472 +.
Operating Income vs EBITDA: Key Differences Explained
Definitions, The Key Difference: Depreciation and Amortisation, and Why EBITDA Is Used.
Owner's Draw: A Complete Guide for Business Owners
Draw, salary or distribution, how much to take, and recording it.
Profit Margin Calculator: How to Calculate Gross, Operating, and Net Margin
The formulas, a worked example, and pricing from a target margin.
Profit and Loss Statement Template: How to Build and Read Your P&L
P&L Structure, Sample P&L Table, and Key Ratios from the P&L.
QuickBooks Online for Startups: Building Investor-Ready Financial Systems
Setting up the books so they survive diligence.
Revenue vs Income: Key Differences and Importance
Where each sits, and why the same word means several things.
Revenue vs Profit: The Difference and When They Matter
When each matters more, and how the two come apart.
Running an Efficient Business by Accounting on Xero
Setting the platform up so the routine work stops being work.
Small Business Profit Margin: What It Is, What's Good, and How to Improve Yours
Three margins, how to diagnose a fall, and the fastest lever.
Smart Financial Reporting: 5 Key Tips for Small Business Success
Five practical tips for reporting that owners actually read and act on.
Sole Proprietor vs Independent Contractor: The Difference
One is your structure, the other is your relationship with a payer.
Sole Proprietorship vs LLC: Key Differences
Liability, tax and admin, and what the shield actually covers.
Stages of Venture Capital Funding: From Pre-Seed to IPO
Overview of Funding Stages, Pre-Seed ($50k - $500k), and Seed ($500k - $3M).
Startup Incorporation Checklist: 20 Steps for a Solid Legal Foundation
Why a Checklist Matters, The 20-Step Startup Incorporation Checklist, and Critical Deadlines At a Glance.
Step-by-Step Guide to Bank Reconciliation for Small Businesses
A step-by-step bank reconciliation, and what to do when it will not balance.
The 3 Basic Financial Statements Explained (With Examples)
1. The Income Statement, 2. The Balance Sheet, and 3. The Cash Flow Statement.
The 5 Best Business Bank Accounts For LLCs
What to compare beyond the offer, and how to switch without breaking things.
The Best Accounting for Startups Solution: In-House vs. Outsourced Services
The real cost and capability comparison for a startup finance function, including the parts that never appear on a salary line.
The Best Apps for Managing Receipts in 2026
What to capture, with which app, and how long to keep it.
The Future of Accounting: Key Trends to Be Aware of to Stay Ahead
The shifts reshaping the profession, and what they mean for a small business.
Top 15 Accounting Terms Every Small Business Owner Should Know in 2026
Fifteen terms every small business owner meets, defined once and properly.
What we write about
Eight topics we come back to
Pick a topic and the library above filters to it.
Bookkeeping
Clean books, reconciliations, chart of accounts and month-end close.
Accounting
Close process, financial statements, cash against accrual, and reporting that gets used.
Tax
Preparation, planning, entity choice, deductions, quarterly estimates and the IRS forms behind them.
CFO
Forecasting, cash flow, fundraising readiness and the executive roles founders confuse.
Payroll
Withholding, payroll taxes, W-2s and 1099s, and multi-state teams.
Metrics
The ratios and statements that tell you what is actually happening in the business.
Software
QuickBooks, Xero, NetSuite and the tools that feed them.
Business Finance
Entity formation, banking, budgeting, funding and getting the finances in order.
Would You Rather We Just Did It?
Reading about reconciliation is useful. Not having to do it is better.